Confirmation Letters



Confirmation Letters :




Confirmation Letters


It is wise to confirm any agreements or agreements in writing to ensure that all parties share the same understanding, and to have a written record for future reference. Repeat all relevant details of the appointment, course, meeting, speaking engagement, transaction or whatever…date, time, place, enclosures and amounts. In short, don't rely on any previous oral or written information…repetition of details is one of the main purposes of the written confirmation.


Mention the date or manner of any initial phone, personal or written contact / agreement / meeting / request.


Unless routine or obvious, suggest a method to contact you in case the confirmation note reveals some error or misunderstanding.


Here is a sample.


******************************************************************************


Dear Mr. McKnight,


I am writing to confirm my appointment with you made over the phone the other day. We agreed meet in your office on May 6, at 9:30 p.m. Please complete the fact finder I have enclosed so that our meeting will be productive. If you have any question regarding our appointment or the fact finder, please call me.


I look forward to meeting you.


Regards,


******************************************************************************


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