Exporting Samples / Sending Samples :
As the overseas buyers generally insist for the samples before placing confirmed orders, it is essential that the samples are attractive, informative and have retention and reminder value. Besides, the exporter should know the Government policy and procedures for export of samples from the country. He should also be aware about the cheapest modes of sending samples.
In this connection, it is advised that the postal channel is comparatively cheaper than sending samples by air. While sending samples through postal channel due regard should be given to weight and dimension or the post parcels as postal authorities have prescribed maximum weight and dimension for the post parcels handled by them. Where it is not possible to send the samples by post parcels, the same may be sent by air.
Export of Items as Gift
So far as the Government policy regarding export of samples is concerned, distinction has been made between export of commercial samples and gift parcels.
In terms of Import Export Policy, goods including edible items, of value not exceeding Rs. 1,00,000 in a licensing year may be exported as a gift. However, items mentioned as
restricted for exports shall not be exported as a gift without a licence except in the case of
Export of Bonafide Trade and Technical Samples
Export of bonafide trade and technical samples having indelible marking as sample not for sale is allowed freely without any limit. However, in such cases where indelible marking in not available, the samples may be allowed for a value not exceeding US $ 10,000. per consignment. In addition the exporter has the option to avail the facility of
free samples upto US $ 5,000 or 1% of the preceding year's exports, whichever is higher.
An application for export of gifts / samples in excess of the limits specified above may be made to the DGFT.
Export of Garment Samples
Special provisions have been made for export of garment samples. Garment samples are allowed to be exported only by exporters who are registered with the Apparel Export Promotion Council (AEPC) or the Wool and Woollen Export Promotion Council for woollen knitwears.
Declaration on GRIPP Form
As per Regulation 4 of Foreign Exchange Management (Export of Goods
and Services) Regulations 2000,
(i) trade samples of goods and publicity material supplied free of payment can be sent abroad without furnishing the declaration on GRIPP form.
(ii) for export of goods/software not exceeding Rs. 25000 in value declaration on GR etc. form is not required provided the goods or software are accompanied by a declaration by the exporter that they are not more than twenty five thousand rupees in value.
Export of Trade Samples against Payment
Trade samples against which the foreign buyer agrees to make payment can be exported in the same manner in which normal exports are effected. Samples can also be carried personally by you while travelling abroad provided these are otherwise permissible or cleared for export as explained earlier. However, in case of precious jewellcry/stonc items, you should declare the same to the customs authorities while leaving the country and obtain necessary endorsement on export certificate issued by the Jewellery
Appraiser of the Customs.
Export of Samples by EOUfEPZ/EHTP/STP Units
EOU/EPZ/EHTP/STP units may, on the basis of records maintained by
them, and on prior intimation to Custom authority….
(a) Supply or sell samples in the DTA for display/market promotion upto 10/(' of value of previous year's export or maximum of Rs.I0 lakhs in case of new unit going into production, on payment of applicable duties.
(b) Remove samples without payment of duty, on furnishing a suitable undertaking to Customs authorities for bringing the samples back within a stipulated period Export samples, including through courier agencies.
(c) Samples made in wax models, silver models and rubber moulds may also be exported by Gem & Jewellery units.
Export of Samples by SEZ
SEZ units may, on the basis of records maintained by them, and on
prior intimation to Customs authority…
(a) Supply or sell samples in the DTA for display/market promotion
on payment of applicable duties.
(b) Remove samples without payment of duty, on furnishing a suitable
undertaking to Customs authorities for bringing the goods back
within a stipulated period.
(c) Export samples, including through courier agencies. Samples made
in wax models, silver models and rubber moulds may also be
How to Export? Index
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