Folding Business Letters :
FOLDING BUSINESS LETTERS
Business letters are usually written on 22 cm × 28 cm (8½" × 11") paper. The correct way to fold a business letter is in thirds. First, fold from the bottom up and then fold the top down (see diagram).
INSERTING THE LETTER IN THE ENVELOPE
There is even a correct way to insert the business letter in the envelope. Place the folded letter into the envelope in such a way that the reader can open the envelope and withdraw the letter for reading without having to turn it around. In other words, the writing should be right side up in the envelope, the top fold in the letter should be at the top of the envelope and the open top of the letter itself should be towards the bottom of the envelope.
SIZE OF THE ENVELOPE
Friendly letters can be mailed in any reasonably sized envelope. Canada Post, however, has some size restrictions for its automated processing. An envelope should not be any smaller than 90 mm × 140 mm, larger than 150 mm × 255 mm nor thicker than 5 mm.
Business letters should always be mailed in business-sized envelopes approximately (105 mm × 240 mm). These envelopes are usually called No. 10 envelopes.
The address on an envelope is very important. If you do not address an envelope properly, your letter may never reach its destination. The following points should be considered when addressing envelopes.
Always be sure to address the envelope right-side up. As obvious as this may seem, we have all made the mistake of addressing envelopes upside down!
Write very carefully. Usually it is better to print or use a typewriter.
To process and deliver mail in the most efficient manner, Canada Post Corporation developed a mail addressing standard. It is this standard that should be followed. While envelopes addressed in manners different from Canada Post's standard will be delivered (as long as the address is complete), it may not be as quickly delivered.
Under these standards….
Regardless of the size of the envelope, the purpose or the audience of a letter, all mail should be addressed in the same manner.
The address of the receiver of the letter (main address) begins in the center of the envelope. The name of the person to receive the letter goes on the first line. The second line consists of the street address. On the third line write the city/town/village, the province and the postal code, name on the third line.
The postal code should be placed two spaces after the province abbreviation. Leave one space between the sections of the postal code. Do not use a hyphen to separate the sections of the postal code.
Addresses longer than three lines, such as company addresses or addresses including the building name should be written as follows,
CRAWFORD SIGNS LTD
1434 HIGH ST
BATHURST NB E2A 6T9
Notice that the last three lines are always the mailing address.
Canada Post prefers that no punctuation be used. This includes periods after abbreviations (RD, ST), commas between city and province etc.
Do not use a number sign (#) before a post office box number, a rural route (RR) or a suburban service (SS).
Separate with a space, as follows.
FREDERICTON NB E3A 1H9
PO BOX 1234
NEWCASTLE NB E1V 2V5
Capital letters are preferred on all lines of the address on the outside of the envelope, including the return address.
A return address is required. The return address belongs in the upper left-hand corner on the face of the envelope. The return address requirements are the same as those required for the main address, including postal code.
In addition to the standards for addressing mail, Canada Post Corporation publishes a list of preferred abbreviations of province and street names. The list of accepted abbreviations follows. Notice no periods are required.
Folding Business Letters
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