Letters Ordering Goods
Carelessly written letters ordering goods are a source of much inconvenience and delay, and in many instances, the cause of serious mistakes. In a letter ordering goods, the following essential points should be carefully observed.
1. Each item of the order should occupy a line or a sentence by itself. This arrangement facilitates the filling of the order, as each item can then be checked off as it is gotten ready for shipment.
2. The quantity, quality, style, size, color, and any other specifications necessary to enable the shipper to fill the order correctly, should be given. When ordering from a catalogue in which the goods are designated by number, the catalogue number and the date of the catalogue should be given.
3. The manner of shipment, whether by freight, express or parcel post should be specified….also the route if this is important. If the manner of shipment is specified and the shipper fails to observe such instructions, the loss, if any occurs, falls upon the shipper. If, however, no shipping directions are given, the shipper may choose his own route and method of shipping without incurring any liability.
The destination, if different from the writer's address, should also be given.
4. In the case of the first order, the letter should contain a remittance covering the cost of the goods, or satisfactory references as to financial responsibility.
5. A letter duplicating an order should contain the same information as the previous order. For instance, to say, "Please duplicate our order of the 15th," necessitates looking up the first order, and entails further correspondence if it can not be found.
6. Letters relative to a delay in filling an order should contain a duplicate of the original order, so that in case the original order was not received or was lost, the order can be filled from the duplicate.
Letters Ordering Goods :
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