Parts of The Personal Letter

Parts of The Personal Letter :

Personal Letters

A personal letter is written to someone you know or want to know better. A personal letter is usually written in casual, friendly language, or in practical straightforward language, depending on the purpose and audience of the letter.

Parts of The Personal Letter

All letters must follow certain conventions or formats. Here is the format to use when writing a personal letter. It will help you organize your letter and make it easier for your friend to read. The personal letter format has five parts.

Heading / Date



Complimentary Closing


1. The Heading

The heading may include your complete address. But it certainly must have the date. It is placed in the upper right hand corner of the letter. If you choose to include your own address, set it up this way. On the first line, write your apartment number, postal box, rural route number and your street address (whatever applies to your address). The second line should list your city, town, or village, the province and postal code. (Do not use a dash between the two sections of your postal code.) The third line gives the month, the day and the year you are writing the letter.

Never write your name as any part of the heading. An example of a heading follows.

129 - Croydon Drive
NB E3M 7B7

July 25 – 1999

If you choose not to include your return address, simply write the date at the top right of the page.

2. The Salutation

The salutation is the greeting you send to the reader. It is up to you how you address your friend - remember, a personal letter is written in casual language. Often, the salutation begins "Dear....," although other greetings, such as "Hello...”or "Hi..." are acceptable.

The salutation is written two lines below the heading, at the left margin. A comma usually follows the salutation in a personal letter.

129 - Croyden Drive
NB E3M 7B7

July 25, 2009

Hi Pat,

3. The Body of the Letter

In the body of a personal letter you do your TALKING. The message you place in the body should follow all the basic rules of paragraphing, spelling, punctuation, sentence structure and paragraphing. Indent the first line of each new paragraph about five spaces. Again, the language should be casual. The details you include and the order, in which you present them, depend on you and what you want to say.

4. The Complimentary Closing

The closing is like saying good-bye. Capitalize only the first word of your closing. Punctuate it at the end with a comma. Common closings are, “Yours truly,” “Love,” and “Your friend,”. The closing should be placed to the right of the center line of the letter. Line up the first word of your closing with the first word in your heading.

129 Croydon Drive
Westbrook, NB E3M 7B7

July 25, 20--

Hi Pat,



Your friend,

5. The Signature

The signature is the part of the letter where you sign your name. You may sign with your first name only, if the person receiving the letter would recognize you from just your first name. Otherwise, use your full name. Sign your name beneath the closing. The first letter of your name should line up with the first letter of the closing.

Your friend,

Donna Wilson

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