The Envelope Address in A Business Letter
The envelope address consists of the name and title and the address of the person to whom the letter is written which should be identical with the introductory address. In addition, it should include the street address or the post-office box when the town is large, the county when the town is small and the rural route if required.
Position of the envelope address — The first line of the envelope address should be a little below the middle of the envelope, commencing far enough to the left so that the space at the left of the name will be about twice the space at the right of the name. Each subsequent line of the address should begin from one-half to one inch to the right of the preceding line.
When addressing envelopes with a pen, the name and title should be written on the first line, the name of the city on the second and the name of the state on the third. When addressing on the typewriter, the name of the city and state are generally written on the same line in which case some prefer to put the street address on the second line and the city and state on the third line.
The street address, the county, the box number, the name of the person in whose care the letter is sent, the words General Delivery, Transient or any other special directions belong to the lower left-hand corner of the envelope.
Punctuation — A comma should be placed after each line of the envelope address, except the last, which is followed by a period. When the city and state are written on the same line, they should be separated by a comma. If a title follows the name, it should be separated from the name by a comma.
Note — Some prefer to omit the punctuation at the end of the lines, except periods after abbreviations. This should be done, however, only when the punctuation marks are omitted after each line of the heading and of the introductory address.
1. Do not use the sign # or No. before the street address or the post-office box.
2. When the name of the street is a number and the house number immediately precedes it, the number of the street should be spelled
out as 126 Fourth Street, not 126….4th Street.
3. Capitalize Street, avenue, square, park, boulevard and spell out in full when they occupy the second line of the address, unless the length of the line requires that they be abbreviated.
4. In the well-balanced address, the second line should end approximately five spaces to the left or to the right of the end of the first line. To accomplish this, it is sometimes necessary to spell out the name of the state, while in other cases, it is necessary to abbreviate it. Avoid, if possible, having the second line end even with the first line.
5. When addressing envelopes with a pen, the abbreviations of the names of the states should be written with care. It is better to spell the name of the state in full, unless it is long, such as Massachusetts, Pennsylvania, etc.
The Envelope Address in A Business Letter :
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