The Heading of A Business Letter
The heading consists of the address of the writer and the date. If the writer's address is a large city, the heading should contain the street and number or the post-office box. If the address is a small place, the name of the county should be given. If the letter is written from a club, college, hotel or the like, the heading should contain this information.
Position of the heading : The heading should begin at least two inches from the top of the page and should not extend to the left of the middle of the page, nor beyond the right-hand margin. It may occupy one, two or even three lines, depending upon the width of the page and the information given. When the heading requires more than one line, the date, consisting of the month, the day of the month and the year is written on the last line.
Punctuation : The parts of the heading are separated by commas and a period is placed at the end. Observe that no comma is used between the month and the day of the month or between the number and the name of the street. Observe also that a period is placed after all abbreviations and that when an abbreviation comes at the end of any part except the last, it is followed by a period and a comma.
The following models illustrate the correct forms for the heading of a letter :
Lynn, Mass., March 24, 1916.
March 24, 1916.
1224 Woodward Avenue,
Feb. 5, 1915.
University of Michigan,
Ann Arbor, Michigan,
May 4, 1916.
Box 351, Atlanta, Ga….
June 24, 1915.
1. The name of the city should never be abbreviated. The name of the state, if long, may be abbreviated. Ohio, Iowa, Maine, Idaho, Utah and Oregon should not be abbreviated.
2. Th, st, and d should not be used in the heading after the day of the month. Write July 2 - 1915…not July 2nd – 1915.
3. The date should be written in full as July 24 – 1916…not 7 / 24 / 16 nor July 24’16.
4. May, June and July should not be abbreviated. The other months may be abbreviated, but generally it is better to write March, April and August in full.
5. When a letterhead is used, the date should, as a rule, be written about two spaces — one-third of an inch — below the last line of the letterhead. The date should not be written on a line with the last line of the letterhead. Because it destroys the symmetry of the letterhead and because the typewritten part does not harmonize with the printed part.
The Heading of A Business Letter :
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