Types of Business Letters



Types of Business Letters :




TYPES OF BUSINESS LETTERS

Business letters can be classified according to their purpose. This module presents six common types of letters. For more business letter samples consult any up-to-date textbook on business communications. Business writing changes regularly, so it is important to make sure you using current conventions.


WRITING ORDER LETTERS

Many business letters are written to order goods from a supplier. The purpose is clear. The writer wants to buy specific items. The audience requires clear information about the specific product, the method of payment and how and where they should be sent and any deadlines that apply. Each circumstance is different but a basic order letter should look like the one on the following page.


In any business letters, it is effective and acceptable to present some of the information in a numbered list. This allows the recipient to use the letter as a checklist to make sure that he/she has filled your order correctly. Planning your order letter is important so that you have all the information you need at hand before you begin to write.


51 Pembroke Drive
Sussex, NB E4G 1A9

March 3 - 1999

Charlotte Holt
Purchasing Department
Things and Stuff Inc.
1629 North Bernard Street
Mount Forest, Ontario
E0G 2A0


Dear Ms. Holt,


I recently received a copy of your New Millennium catalogue. I am interested in purchasing the following items.


1 set of 4 coffee mugs ("Lefties Only"), item B013…$10.00


1 t-shirt, XL, blue, ("Left is Right"), item A123…$15.00


Tax……………………………………………….$ 3.75


Postage and handling……………………………$ 4.00


TOTAL………………………………………….$32.75


I am enclosing a money order for $32.75. I need these items within six weeks. If you are unable to deliver them before April 15 – 1999, please contact me at (506) 548-9988.


Yours truly,


James Sanderson


James Sanderson


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